Spotify wrapped, but for meetings: your 2024 meeting recap

Reflecting on the Year: Meetings by the Numbers  

This year, meetings dominated our calendars, as always. How did yours look? Here’s a relatable snapshot of the modern professional’s virtual meeting habits from 2024 as a "Spotify Wrapped".

• Total Hours Spent in Meetings – Probably more than your actual number of working hours. Did it feel like 573 hours were spent waiting in Zoom or Google Meet lobbies to be admitted? Probably.
• Meetings That Could Have Been Emails – At least 1,349. Don’t worry, we’re all guilty of this.  
• Meeting Tools Used – From Zoom to Microsoft Teams to Google Meet, we all had to remember a dizzying number of logins.  
• Follow-up Emails Sent – 2,910, give or take. Especially to “circle back on that action item” that nobody remembers discussing.  
• Longest Call Entry Wait Time – 7.3 minutes! (Thanks for that, weak Wi-Fi.)

You're lucky if these numbers seem a bit exaggerated to you. Most likely, you're using one of the AI note-taking tools that record all your conversations, generate notes, meeting transcripts, meeting summaries, and key points.

While these numbers might feel like a blur of time lost, each meeting was an opportunity to collaborate, grow, and solve problems—well, at least the ones that weren’t just status updates.

The Hits and Misses of 2024 Meetings  

Your year wasn’t all back-to-back calls and accidental unmuting moments. There were some shining hits and a few misses (that we can laugh about now).  

The Hits  

• Brainstorming Breakthroughs: You know the feeling—when a great idea (or ten) emerges from the creative chaos of a brainstorming session. Whether it was a new marketing campaign idea or a project-saving pivot, those moments defined your year.  
• Celebration Calls: Be it promotions, project completions, or company wins, any meeting that ended with cheering and clapping is a keeper. Bonus points if festive virtual backgrounds made an appearance.  
• Guest Speaker Highlights: That inspiring guest webinar or industry leader sharing their secrets for success? Inspiring—and a reminder why some meetings are truly worth it.

The Misses  

• Back-to-Back Burnout: There were days when it seemed like stepping away from your laptop was a luxury. Even lunch became more of a rumor than reality.  
• Technical Glitches: “Sorry, we can’t hear you” or “You’re still on mute” are practically our unofficial 2024 meeting mottos.  
• Meeting Overcrowding: Did every project really need its own weekly check-in? Probably not.
• Note Taking: Manual note-taking feels like a nightmare now, especially with an AI assistant or AI note-taker that makes the process so much easier.

The key takeaway? Learning what worked (and what didn’t) is what makes us better collaborators next year.

Your "Top Collaborators" Playlist  

Every Spotify Wrapped highlights your most-played artist. For meetings, think about your “Top Collaborators”—the colleagues, clients, or stakeholders who truly made an impact in 2024.  

Who were your go-to brainstorming partners? Your accountability champions? Reflect and, if you haven’t already, show them some love—send a thank-you note or shout them out in your next team meeting.  

Pro tip for organized professionals (and those who never remember action items)! Tools like MinutesLink (an AI meeting assistant) can help you track collaboration highlights by summarizing action items and useful insights from your meetings. It provides accurate transcriptions with AI-generated summaries and highlights key moments.

Looking Forward to Better Meetings in 2025  

While reflecting on the good, bad, and hilarious moments of this year’s meetings, it’s also important to look forward. Here’s how to step up your meeting game in 2025.  

Keep Meetings Purpose-Driven  

Before scheduling that call, ask yourself, "Could this be an email?" If yes, spare everyone’s time. Reserve meetings only for discussions that require real-time collaboration or decision-making.  

Shorten Call Durations  

Experiment with 15- or 30-minute calls. Many teams find these short bursts of collaboration drive more focus and efficiency than hour-long marathons.  

Optimize Collaboration Tools  

Invest in AI tools like MinutesLink, which take the hassle out of capturing meeting notes, transcribing discussions, and providing actionable next steps. This ensures everyone stays aligned—even if attendees can’t join.  

Check in with Your Team  

Especially for team leaders, part of running effective meetings is ensuring your attendees find them valuable. It might be time for a casual survey or feedback session around streamlining processes.  

Protect Breaks  

Block off “focus hours” or break times on your calendar so you're not stuck on calls all day. This might be the simple change that prevents burnout in 2025.

Utilize AI Note Takers

Staying organized and capturing essential information is critical. That's where AI note taker comes in, replacing manual note taking. With its advanced technology, AI note taker is designed to simplify your meeting experience and ensure that you never miss a key detail.

Utilizing cutting-edge artificial intelligence, AI note taker captures meeting notes in real-time, enabling you to focus on the discussion without the pressure of taking comprehensive notes manually. Let AI note taker handle the task while you actively engage in productive discussions and make informed decisions.

Say goodbye to the stress of scrambling to jot down important points and hello to more efficient, effective, and stress-free meetings. Experience the power of AI note taker and revolutionize your meeting experience today!

Share Your 2024 Meeting Wrapped  

Every meeting is another chance to learn and build connections—even if it comes with its share of Zoom bloopers and back-to-back fatigue. How many hours did you spend collaborating? How many new faces did you meet?  

If your meeting routine needs a bit of a reboot for next year, try tools like MinutesLink to make every call more productive and painless.  

Here’s to better, smarter, and more impactful meetings in 2025!